The survival of your business depends on managing your debtors so you receive payments on schedule. Debts will be paid off more quickly and the accumulation of bad debt in your company will be reduced with a well-managed pool of debtors. 

Some of your customers can end up being a significant drain on your cash flow if you don’t handle them well. Incorporating a few fundamental practices into your company will help you immediately see a significant improvement in your accounts receivable. 

Keep reading to learn more about some of the smart ways to manage your debtors and improve your company’s cash flow.

The importance of debtor management

First, it’s important to establish why debtor management is essential for the success of your business. Maintaining cash flow, planning for future expansion, and forecasting your company’s future are all made possible by effective debtor management. Without it, you can spend a long period struggling with unpaid bills and unstable finances. 

Without debtor management, your company can eventually go out of business, which is why you need to develop good debtor management skills. Also, try to stay as informed as possible and even consider hiring financial controller services to further help you in managing debtor financing. 

Use electronic invoices rather than paper ones

Paper invoices sent by mail can take several days to arrive, which can cost you time. Nowadays, a lot of clients would rather have electronic invoices. This is a practical approach, particularly for online companies. You’ll discover that e-invoices are more efficient because you’ll be conducting much of your business online. 

E-invoices will reach your clients quickly, especially if you send them over email. While holidays and urgent situations tend to slow down letter delivery, they don’t have an impact on email delivery. Your consumer is more likely to pay your invoice if they receive it quickly. E-invoices that are instantly sent aid in their payment memory.

Consider financial assistance

If you have problems with cash flow, it would be best to see a business working capital expert. You should consider a suitable debtors financing option that assists businesses in accessing quicker cash flow. This way, you’ll get access to your money much more quickly than a bank can, and you can access your money unsupervised. 

Also, faster access to your receivables can help you seize opportunities and maintain business expansion. Another advantage of opting for this option is that your availability decreases as your receivables increase, and lean less on banks and diversify your sources of funding, in this way making your company self-renewing.

Clearly state the terms of payment

Another smart way to manage your debtors is to avoid using small print to hide your terms. If everyone is aware of the terms from the beginning, receiving payment will be simpler. Don’t forget to make sure the payment conditions are explicit when it comes to invoices, quotes, and agreements. 

Also, be prepared to speak freely about your terms with prospective clients. Since they’ll probably be grateful to know where they stand, you shouldn’t be scared to bring it up.

Take into account the payment terms

It can seem unreasonable to make the invoice due even earlier if the client is already having trouble paying within thirty days. A month or more provides customers with just too much time to overlook your invoice. Instead, think about if seven or fourteen-day payment terms could be more suitable for your company. 

Given the appropriate mobile point-of-sale technology, cash-on-delivery, which is also becoming more and more popular, can be successful for your company. However, today it’s more likely to be tap-on-delivery or bank-transfer-on-delivery. Consider it at the very least as a choice for clients who have a history of paying late.

Present a payment schedule

Create a personalized payment plan for your debtors to use in order to gradually pay off your debt if, after chatting with them, you discover that they’re having financial difficulties. They might simply not be able to afford a big payment at this time. Putting a consumer on a payment schedule is beneficial because it brings in cash and restores the direction of your relationship with your client.

Add credit checks to your customer onboarding process

It’s crucial to take the time to learn about a new customer’s buying preferences while working with them. Conduct a credit check to make sure they don’t have any unpaid debts to comparable suppliers or other companies. Credit checks assist you in making wiser choices and safeguard you from clients who have difficulty making payments on time.

Wrapping up

Hopefully, this article has given you a better understanding of debtor management by providing you with these smart ways to manage your debtors and in that way improve your company’s cash flow.