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When you think of having an outdoor party, you probably picture sunshine and blue skies. But in reality, things don’t always go as planned, and that’s why it is important to be prepared for anything. These things often happen: gloomy clouds appear out of nowhere and block the sun; the sky suddenly becomes overcast and rainy, or even worst, it starts to drizzle. These are all very common scenarios when planning an outdoor party. Fortunately, there are many ways you can make sure your guests will stay cool and dry if these unfortunate circumstances occur again.

1. Install a Fabric Canopy

A fabric canopy can provide shelter for your guests no matter what the weather brings. You can use it as an outdoor dining structure or add lighting to transform it into a party canopy. Fabric canopies come in various styles and sizes, so you can choose one to fit your party’s specific needs. You can get a smaller canopy that is only meant for two or three people or a larger canopy that can provide coverage for a whole group of people. When choosing a canopy, ensure the fabric is treated with a waterproof material so it can withstand any weather.

2. Drape a Tarp for Cover

Tarps come in many different sizes and styles, so you can easily find one that will fit your party theme. Tarps are usually made of vinyl, a water-resistant and durable material. This is perfect for outdoor parties because it is easy to clean and withstand a lot of wear and tear. You can use a shade tarp for a decorative look. Use rope, bungee cords, and other materials to tie the tarp to trees, fences, or other structures to create a barrier that will provide shade for your guests.

3. Invest In an Outdoor Umbrella

A conventional outdoor patio umbrella can provide a quick and easy way to shield your guests from the sun. You can place this in the middle of your party area, and all your guests will have to do is duck underneath it for some shade. You can find umbrellas in a range of sizes, so you can easily select one that will fit the size of your party area. When deciding which outdoor umbrella to buy, select an item with a sturdy frame. You want to make sure it can withstand strong winds, so look for one that has a strong canopy and comes with a weighted base.

4. Deck Out a Freestanding Structure

If you have the funds to invest in a large freestanding structure, you can create a shaded area that will be perfect for your party. You can use this structure to create a dining area, seating area, or even a dance floor for your guests. You can also add some foliage to this structure to create a beautiful look for your party.

5. Increase the Shade With a Pergola

A pergola is a beautiful way to increase shade at an outdoor party. You can place this over your eating area to create an elegant and shaded space that you and your guests will love. There are many styles and designs for pergolas, so you can easily find one that will fit your party theme. When selecting a pergola for your outdoor party, ensure the one you choose is strong enough to withstand strong winds. You also want to ensure it comes with a weighted base to keep it from blowing away in the wind.

6. Relaxing Terrace

If you are planning a smaller-scale party, you can create a relaxing terrace where your guests can lounge and enjoy the shade. You can do this by placing a few chairs around a patio table or creating a unique lounge area by placing pillows on the ground. You can create a shaded area by placing a large umbrella over the chair area or by placing awnings on one side of your patio. You can also create a shaded area by hanging curtains around your patio’s walls. You can select materials that come in various colors to create a more decorative look.


An outdoor party is a great way to bring people together and create memories that will last a lifetime. Make sure you select the perfect location for your party and then start planning with these six tips on how to provide shade when planning an outdoor party. No matter what the weather brings, your guests will be happy and safe under some shade.