If you want to be an event coordinator, there are two things to know about the job. The task is both rewarding and stressful. Therefore, for you to succeed in the events industry, there are skills you must possess. Learning these skills will help in your job as an invent coordinator. Let’s get started:
1. You Should Have Organizational Skills
To be a successful event coordinator, ensure your concentration lies in the details of the vent. And an event has a lot of them. Track all the tasks and multiple vendors. Remember you will be changing the to-do list: but do what will keep your client happy. All these activities are daunting to most event coordinators.
You, therefore, have to be highly organized to have a successful event. If you make and manage your to-do lists, being organized comes naturally. However, if you struggle to remember deadlines, you will need to put more effort to be organized. Additionally, you should also check the numerous conference planning resources to improve on most things required for an event. All events are not the same. Some such as annual conferences take over a year of planning. So, as an event coordinator, you should stay organized for a long.
2. You Should Have the Basic Understanding of Various Events
You are an event coordinator; therefore, you play a significant role in gluing the team together and win an event. And by doing so, you won’t have to handle almost every task of the event. However, you should have a better understanding of the event and activities taking place.
For example, you should be well versed with RFP, floorplan, how many people fit in the room, how long the dinner service will take, and working with catering staff. If you know, the basics help you to build better relationships and great experiences for people involved in the event.
3. You Need To Have Proper Communication
Proper communication is another must-have skill for a successful event coordinator. And by this, it means you should have the ability to interact with clients and build rapport within a short time.
As an event coordinator, you should possess excellent communication skills. That means you won’t be afraid to speak to donors, event attendees, C-suite executives, vendors, and of course, brand sponsors. To have excellent communication skills, you should have strong interpersonal skills to ensure all involved in the event’s planning understand what to do for things to run smoothly. Besides, you should also have equally excellent writing skills. This allows you to convey the information accurately with respect, clarity, and confidence.
4. You Should Be Dedicated To Clients Services
Another applicable skill an event coordinator should possess is to make things happen. There are some key phrases you should use, such as “let me see what I will do,” “not a problem,” “my pleasure,” and “absolutely.”
These phrases are only a few you can use to answer your clients and reassure them. If you show your client strong dedication, it helps ease their anxieties.
5. You Should Be a Multitasker
There is nothing that will bring success in your event coordination, like having essential event planning skills. As a coordinator, holding an event is a process, and you have numerous tasks to manage. For example, you may need to negotiate for a hotel contract, book a caterer, meet new clients, explore entertainment options, and interview entertainment rental vendors. And that could only be for one event.
Perhaps you have a chance to coordinate various events at once. The successful event coordinator should learn how to multitask to have a smooth event running. You also have to ensure the events move along simultaneously without dropping the ball on all your tasks.
If you want to have successful event coordination, you need to have the ability to prioritize and focus on various tasks without being overwhelmed by all details that need attention. Being calm, focused, and flexible will be attributed to successful multitasking.
It is essential to have most of these skills as an event coordinator. That gives you the benefit of success in your great job. If you don’t have the skills, you should develop them through willingness and determination to learn. Gaining a skill requires continuous learning and improvement in each event.