Sharing data is something that you are always going to have to do to one degree or another. Not only is it a central means of communicating in general within the office, but it is also one of the most important things you will need to do with partners and customers alike. But sharing data can be surprisingly hard to do in the best way possible, and it takes a lot of understanding to be able to make sure you are doing it right.

In this article, we are going to take a quick look at just three of the most effective means by which you can hope to share data in business. So long as you are considering the following, you should find that it is much easier than you might have thought to share data swiftly, effectively and safely.

Zip Files

There are several main benefits to using Zip files to share data across devices. For a start, by their nature, they compress the data held within to a tiny amount, so it becomes a much smaller file which you need to share. That is useful if you want to share something quickly, as a smaller file obviously takes less time to be shared.

It is also useful for its portability, and for the extra security that it tends to add, especially if you consider locking the Zip with a passcode, as you absolutely should if it is something that is particularly sensitive. Of course, you will need to make sure that you can also open Zip files, which can be harder on some platforms than others. See: How to open rar files on Mac – Setapp to get you started.

Cloud Servers

In essence, the cloud is just an external server which you can use to store data. Because it is held by a third-party, there are some respects in which you might say it is safer. That is, if a hacker were to get into your systems, you would not have to worry about your data being stolen or copied. It can also provide a quick way of sharing data across many devices at once, and it scales up to whatever amount you want without any trouble at all. Using cloud servers is also great in that it means you don’t have to hold many servers in your own offices, which can actually save you a surprising amount of space.


These days, email has a lot of storage, and you should never find that you will actually run out of it. For that reason, email can prove to be a particularly effective means of sharing data with other people, and it is probably one of the most common examples of how people do this in business and personal life. Be sure to remember there is always this option, should you find yourself wondering how to share something with someone fairly securely and very quickly. You will find that such old school methods are still very much the best.