Cutting costs is a priority for all businesses and there are a lot of ways to do that. We often hear about improving productivity by implementing new technology and automating things or saving money by altering our manufacturing operation and making it more energy-efficient. But what about the simple things?

There are a lot of simple expenses that you can cut, and if you get too caught up in the complex things, you’re missing an opportunity to save more money. Office equipment and supplies are one of those simple expenses but it’s one that sometimes gets forgotten. You spend a lot of money on phones, printers, computers, furniture, and stationery, and if you can find ways to cut back, you’ll save a lot. These are some of the best ways to spend less money on office equipment and supplies. 

Upgrade Computers Regularly 

Spending more money on computers might not seem like a good way to save money, but it is. If you are working with old computers, they will keep breaking all the time and you will spend money on the same repairs over and over. But you could just spend money once on upgrading your tech, and then make savings in the long term. New computers make life easier for your employees as well, so productivity will increase. 

Use Vendor Management Services 

If you are not using a vendor management service, you are wasting time and money. Whenever something breaks, you need to contact the manufacturer for a repair or a replacement. But with a vendor management system, all of that is handled for you through a central help desk. They will also check your vendors and their prices to make sure that you are getting the best deal and if you aren’t, help you find a cheaper option. If you visit www.vtechsupport.com/services-solution/vendor-management/, you can find out more about vendor management services. If you are not using one, you could be paying way over the odds for office equipment and repairs without even realizing it. 

Go Paperless 

A lot of the office equipment that you use may not even be necessary anymore. If you are spending a lot of money on printers and paper, that’s a big waste. Why not just go paperless instead? So many businesses are moving towards paperless operations because it’s cheaper for them, it’s more efficient, and it’s better for the environment. Visit www.proxyclick.com/blog/10-tips-for-a-paperless-office for a good guide on reducing your paper use. 

Monitor Your Office Supplies 

If you don’t monitor the office supplies that you buy, you don’t really have a sense of what is being used and what is being wasted. You’re just ordering the same stuff every month, and some of it might just end up stuffed in a cupboard somewhere. But if you do a full inventory and actually find out what is needed and what is not, you can cut back your orders and save money. 

These are all simple ways to save money on office equipment and supplies, and you’d be surprised how big those savings can be. 

By Erica Buteau

Change Agent. Daydream Believer. Maker. Creative. Likes love, peace and Jeeping. Dislikes winter, paper cuts and war. She/Her/Hers.

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